Planning Guide

Creating Learner-Focused
Schools

* Madison-Oneida BOCES- This document may not be reproduced in any form without the expressed written consent of the District Superintendent or his designee.

CONTENT KNOWLEDGE

ESSENTIAL QUESTIONS

• What internal structure enables officers of varied groups to conduct business in a consistent and orderly manner?
• Which international, national, local groups apply the principals of parliamentary procedure?
• What are the ingredients necessary for a smooth running meeting?
• What vocabulary is associated with parliamentary procedure?
• What are the established authorities on parliamentary procedure?

INITIATING ACTIVITY

Introduce the topic with pre-selected segments of the video "Parliamentary Procedure Made Easy: the Basics" or any video available on the topic from school video collection, BOCES or see the WorldWideWeb www.parli.com

• Emphasize that this viewing will demonstrate a polished performance, the goal of the unit.
• Distribute abbreviated outline of the 'order of business'.
• Distribute copies of Minutes.
• Practice taking Minutes.
• Distribute list of related vocabulary.
• Ask students to listen for the terms used and watch the actions of the participants.
• All students will be expected to be versed in the terminology and the procedures of parliamentary procedure.
• Distribute bibliography of potential resources: books and videos.

Type text here: Introduce parliamentary procedure by showing clips from the video "Parliamentary Procedure Made Simple" or any video which demonstrates parliamentary procedure in action.

• Emphasize that what is seen will be a polished performance, the goal of the unit.
• Distribute abbreviated outline of the 'order of business'.
• Re-view pre-selected segments of the video "Parliamentary Procedure Made Simple." Ask students to watch actions and listen for the terms listed.
• Go to library and Internet to determine the recognized authorities on parliamentary procedure and the materials available on the subject. Order same for hands-on use, if not available locally.
• Examine Minutes of several school organizations to see use of terms, layout of Minutes ie. Order of Business, notetaking skills, followup of unfinished business one-meeting-to-another.
• Practice recording Minutes from video segment.
• Learn the rudiments of establishing the Constitution and By Laws of an organization by examining same of local school organizations and any local organizations in which students' parents might be participating.
• Set up practice meetings with potential items of business, assign students a role: presiding officer, vice president, treasurer, secretary, parliamentatian, member of group and guest.
• Review practice sessions for accuracy, parliamentary procedure adheance, effectiveness of participants.
• Role play under watchful eye of the video camera. Critique self and each other.
• Remind all students that each will be expected to be versed in the terminology and the procedures of parliamentary procedure.
• Distribute bibliography. Books may be borrowed via interlibrary loan and made available to students through the School Library System and local school librarian.

(SAMPLE) MINUTES

DATE _________

__________ REGULAR _____________ SPECIAL TIME _________

GROUP ________________________________________ PLACE _______________________

PRESIDING OFFICER __________________________________ # PRESENT _____________________

MINUTES ______read ______not read

approved or corrected on motion by _______________________________________

(circle one) seconded by _______________________________________

TREASURER'S REPORT __________ presented __________ not presented

opening balance _________________________

receipts +_________________________ ________________________________

expenditures -________________________________

new balance ________________________________

accepted or failed on a motion by _______________________________

(circle one) seconded by _______________________________

UNFINISHED BUSINESS

1. motion ______________________________________

second ______________________________________

passed/failed/tabled (circle one)

2. motion ______________________________________

second _______________________________________

passed/failed/tabled (circle one)

• motion _______________________________________

second _______________________________________

passed/failed/tabled (circle one)

• motion _______________________________________

second _______________________________________

passed/failed/tabled (circle one)

NEW BUSINESS

1. motion _______________________________________

second _______________________________________

passed/failed/tabled (circle one)

• motion _______________________________________

second _______________________________________

passed/failed/tabled (circle one)

• motion _______________________________________

second _______________________________________

passed/failed/tabled (circle one)

• motion _______________________________________

second _______________________________________

passed/failed/tabled (circle one)

ADJOURNMENT Time motion _______________________________________

second _______________________________________

passed/failed/tabled (circle one)

Secretary/Secretary ProTem __________________________________________________________________

BOOKS:

* A-B-C's of Parliamentary Procedure. Channing L. Bete Co., South Deerfield, MA. 01373.

Burnstein, Gerald. Bummy's Basic Parliamentary Guide: An Illustrated Step-by-Step Procedure for Making Meetings Work. Dawn Sign, 1994. (Write for information)

Cannon, Hugh. Cannon's Concise Guide to Rules of Order. Houghton Mifflin, 1995.

** DeVries, Mary A. The New Robert's Rules of Order. Signet Book, 1989.

Leonardy, Dr. Herberta Ann. An Elementary Course in Parliamentary Procedure. Muncie, IN: Robert McConnell Productions.

Patnode, Darwin. A History of Parliamentary Procedure. 3^rd ed. Parliamentarians, 1982.

Robert's Rules of Order. Bantam, 1982.

Zimmerman, Doris P. Essential Robert's Rules. HarperCollins, 1997.

* purchase sufficient copies for students in grade 9 to keep

** purchase sufficient copies for classroom use as a text grade 10

VIDEOS:

How to Conduct a Meeting (in English). 32 min. Robert McConnell Productions, 1998.

Parliamentary Procedure Made Simple: The Basics. 80 min. Robert McConnell Productions, 1994.

SUGGESTED TIMELINE FOR INTRODUCTION OF PARLIAMENTARY PROCEDURE

GRADE 7 or 8

Distribute copies of the ABC'S OF PARLIAMENTARY PROCEDURE explain that many school organizations operate on the principles of parliamentary procedure knowledge of some terms, phrases and procedures will be necessary for active membership use the booklet as a text show one of the videos on parliamentary procedure showing parliamentary procedure in action

GRADE 8 or 9

Explain to students that effective group meetings are based on the principles of parliamentary procedure

Introduce the topic with the segment of the selected video which shows parliamentary procedure in action

Review the history of parliamentary procedure

Show the various authority sources on the topic

Determine which source is to be the authority of record

Distribute vocabulary list - highlight and define words to be covered

Cover rank order of officers and their duties

Invite a local club/organization to stage a mock meeting with agenda items for; benefit of classes, emphasize listening for vocabulary/phrases, observation of posture, structure of meeting (i.e. what comes first, second, etc.)

Learn phrases (i.e. "I move that we adjourn", "I move that we recess", "I second the motion", "I move to table the motion ", "I move that we adjourn the meeting")

Practice recording minutes using Sample Minutes form

Practice reading Minutes from form - using complete sentences in oral rendition

SUGGESTED TIMELINE FOR INTRODUCTION OF PALIAMENTARY PROCEDURE

GRADE 9 or 10

Review using final segment of any video showing parliamentary procedure in action

Redistribute vocabulary list used in grade 9 - review words introduced in gr9, highlight words to be covered/defined this year, test knowledge of definitions of all other terms covered previous year, review terms incorrectly defined before continuing.

Introduce motions: principal.main, subsidiary/secondary, incidental, privileged

Practice making various types of motions

Utilize the centerfold of ABC's OF PARLIAMENTARY PROCEDURE which outlines motions in order of precedence also examine and learn how to use the "Quick-Reference Guide to Motions" in THE NEW ROBERT'S RULES OF ORDER, pp.244-245

Practice/perfect Minute taking with or without pre-established Sample Form

SUGGESTED TIMELINE FOR INTRODUCTION OF PARLIAMENTARY PROCEDURE

GRADE 10 or 11

Vocabulary pre-test determine individual knowledge of parliamentary procedure

Examine the 'constitution and by-laws' of a student organization in the school district, review the chapter in THE NEW ROBERT'S RULES OF ORDER, develop a constitution and a set of by-laws for a fictious organization of students, amend such constitution and by-laws, revise such constitution and by-laws

Survey school organizations and organizations in the community and county as to the use of parliamentary procedure: authority source, parliamentarian office, last time constitution/by-laws amended or revised

Emphasize special motions: how to make them, what to expect of the rules, debatable vs. non-debatable, amendable or not, open main questions to debate, cannot be reconsidered, require a two-thirds votes, do not need a second, are in order when another person has the floor

Do a run-through of a meeting beginning with assignment as officers, fictious name & purpose, Minutes, treasurer's report, committee reports, new business, adjournment all with appropriate motions throughout.

SUGGESTED TIMELINE FOR INTRODUCTION OF PARLIAMENTARY PROCEDURE

GRADE 11 or 12

QUESTIONAIRE: What was the last opportunity you had to participate as an active member of a group which operates under the principles of parliamentary procedure?

Name of the group: ____________________________________________________

Approximate date: _____________________________________________________

Circumstances of your participation: select all those that apply

_____ officer _____ member _____made a motion _____ seconded a motion

_____ participated in discussion _____ gave a committee report

_____ challenged parliamentary rule

_____ point of order _____ table the motion _____ question of privilege

_____ suspend the rules _____ question _____ refer _____ amend the motion

_____ point of information _____ division _____ postpone _____ reconsider

_____ parliamentarian present _____ ROBERT'S RULES OF ORDER available

TALLY RESULTS

Procedure will depend on the overall results

"Spell down" competition of vocabulary and meaning

review any vocabulary still not mastered

view any videotape on the topic of parliamentary procedure, in particular the end showing correct usage

Stop tape for comments as necessary

SUGGESTED VOCABULARY TO DEFINE AND TO KNOW

1. ADJOURN
2. ADJOURNMENT
3. AGENDA
4. AMEND
5. BALLOT
6. BY LAWS
7. CALL TO ORDER
8. CHAIR
9. CHARTER
10. CLOSE VOTE
11. COMMIT
12. CONSTITUTION
13. COUNTED VOTE
14. COURTESY
15. CROSS TALK
16. DEBATE
17. DISCUSSION
18. DIVISION
19. EXTEND VOTE
20. FLOOR
21. GAVEL
22. IN FAVOR OF
23. KILL
24. LAY ON THE TABLE
25. LIMIT
26. MAIN MOTION
27. MOTION
28. NULL AND VOID
29. OBTAIN THE FLOOR
30. OFFICERS
31. OPPOSED
32. ORDER OF BUSINESS
33. PARLIAMENTARY PROCEDURE
34. PENDING
35. POINT OF ORDER
36. POINT OF INFORMAITON
37. POSTPONE
38. PRESIDING OFFICER
39. PRIVILEGED OFFICER
40. PRIVILEGED MOTION
41. PROPOSED
42. QUESTION
43. QUORUM
44. RANKING
45. RANKING MOTIONS
46. RECESS
47. RECOMMIT
48. RECONSIDER
49. RESCIND
50. RISING VOTE
51. ROLL CALL
52. SECOND
53. SHOW OF HANDS
54. STRIKE OUT
55. SUBSIDIARY MOTION
56. TABLE
57. UNFINISHED BUSINESS
58. VOTE

 Connection to State Learning Standards

Content Area: Interdisciplinary

Level: 7-12

Unit Theme:An Orderly Process

Learning Experiences

Declarative Knowledge

Learning Experiences

Procedural Knowledge

Learning Experiences

Extending and Refining

Rubric:

Key Questions:

What are the key elements, traits, or dimensions that will be evaluated?

Are the identified elements of equal importance or will they be weighed differently?

 NOTE: Rubric or other performance asessment instruments may be used.

Have You Considered These Yet?

Learn to Learn Skills:

Memorization and use of appropriate situation vocabulary

Body language to present oneself effectively

Knowledge of duties and responsibilities in professional and social situations

Assessment Modifications:

 Any degree of knowledge is a useful tool in interacting with peers. It is the extent of the knowledge which gives one an edge toward a leadership role. This topic is useful in group interaction. Scoring 4-3-2-1 is only a yardstick of topic awareness and application

Unit Schedule/Time Plan:

 Unit will take approx. 5 class periods for all to have an opportunity to be both an officer and our participating member.

Written Overview: